Contact Us
We are committed to providing the highest quality of costs services and take all complaints extremely seriously. We pride ourselves on providing an excellent service, but even in the best run businesses, mistakes, delays and misunderstandings can happen. If something has gone wrong, please tell us about it so we can put things right and improve what we do in the future
Please tell us about any problems as soon as they arise, so we have the best chance of fixing them.
You should not feel obliged to use this formal complaints procedure – you may tell us about a problem informally and we will do our best to put things right – but if you do find yourself in the position of wishing to raise a formal complaint with us then please follow the steps below.
We will never charge you for the time it takes us to handle your complaint.
You can make a complaint either in writing or by telephone by contacting the following people:
By telephone:
Lynsie Whyke: telephone number 01709 361489
In writing to:
Lynsie Whyke
Chantry Costs Consultants
38 Broom Crescent
Rotherham
S60 2SS
Email lynsie@chantrycosts.co.uk
Please tell us who or what the complaint is about and when the problem happened or when the problem started if it is still ongoing, and how you would like us to communicate with you (by telephone, letter or email).
We will acknowledge your complaint in writing. We will try to do this within 2 business days.
We will look into the details of your complaint, we will review the file and all relevant material in order to provide an appropriate response and consider what we need to do to put things right. This might include:
We aim to respond to all complaints within 14 days of the complaint being made, if we are unable to provide response within that time frame, we will provide an explanation for this and confirm the date that a response will be provided. We guarantee that a written response will be provided within 8 weeks of a complaint. If you have asked us to contact you by telephone we will do so but we will also write to you.
If we have been unable to put things right, or we have not resolved your complaint within eight weeks, then you can have the complaint independently looked at by the Legal Ombudsman. The Legal Ombudsman investigates problems about poor service from lawyers. Before accepting a complaint for investigation the Legal Ombudsman will check that you have tried to resolve your complaint with us first. If you have, then you must take your complaint to the Legal Ombudsman:
The Legal Ombudsman can be contacted using the following details:
Address: PO Box 6806, Wolverhampton WV1 9WJ
Telephone: 0300 555 0333
Email: enquiries@legalombudsman.org.uk
Website: www.legalombudsman.org.uk
There are other alternative dispute resolution schemes that exist should both we and you wish to use such a scheme such as;
Pro mediate, Brow Farm, Top Road, Frodsham, WA66SP
Phone: 02036213908
Email address: enquiries@promediate.co.uk
Website: https://www.promediate.co.uk
Generally, we do not choose to use these schemes.
Individual Costs Lawyers who work for us are regulated by the CLSB and the CLSB can investigate complaints about those Costs Lawyers’ professional conduct. If you wish to complain about a Costs Lawyer’s conduct, you should contact the CLSB promptly. The CLSB will consider complaints made within 12 months of the date on which the matters giving rise to the complaint occurred or the date on which the complainant first became aware that they had grounds for the complaint. This period can be extended in exceptional circumstances. The CLSB will usually expect you to give us a chance to resolve your complaint first.
The CLSB can be contacted using the following details: Address: Centurion House, 129 Deansgate, Manchester, M3 3WR Telephone: 0161 956 8969 Email: enquiries@clsb.info Website: www.clsb.info